Contracting Administrative Assistant

Travelive is a collection of trusted destination management companies (DMCs) specializing in unique travel experiences tailored to individual clients.  Our destination specialties include Greece, Italy, Croatia, Spain, Portugal, Morocco, Egypt, and Turkey.

Founded by a former advisor, Travelive was built around the challenges experienced by advisors selling the world.

With offices in the US and across destinations, our dedicated teams led by Country Managers offer the benefits of working with a US company while also providing in-depth local knowledge, support, and a complete solution from 4* to ultraluxe.

Travelive expertise includes custom FIT itineraries, group and multi-generational travel, country combinations, pre-and-post cruise, shore excursions, private yacht charters, and villas. Travelive planners are available for consultation with advisors and their clients. Itineraries are completed by our in-house concierge team and all guests have access to our 24/7 in-destination support. 

We are looking to expand our team in our Voula office in Athens, Greece, and are seeking an experienced Contracting Administrative Assistant.

Applicants should be highly motivated individuals seeking a career path featuring exceptional opportunities for personal and professional growth.

Responsibilities include:

Assist with the implementation of Travelive’s contracting strategy.
Negotiate contracts with new and existing suppliers. This includes annual contract renewals, special offers, group series and other business terms.
Negotiate and develop exclusive high-end travel offers (hotels, transfers, yachts, tours and more.)
Assist with the management of the annual tariff for distribution to travel partners.
Support, manage and implement the development of internal staff development and inspection trips.
Assist with the implementation of a clear procedure for system management and loading.
Ensure supplier data, contacts and contracts are received in a timely manner and stored accurately and updated regularly.
Assist with the maintenance of Standard Operational Procedures for the contracting.
Remain up to date with competitor pricing.
Work alongside Travelive’ s Contracting Manager to ensure the product portfolio is both unique and commercially sound.

Qualified applicants should have:

Bachelor’s degree in hospitality, Travel, Tourism, or similar relevant field preferred
1+ years of experience in a related position
Exceptional listening, written and verbal communication skills in English and Spanish are required
Ability to communicate in additional languages (Greek, Portuguese and/or Italian) will be considered a plus
Excellent command of MS office suite and strong computer skills
Knowledge of Spanish Travel market and market trends
Impeccable attention to detail

Travelive offers:

A unique opportunity to grow within one of the leading Destination Management Companies in the travel industry
Competitive salary
Friendly and professional working environment
An international and diverse work atmosphere
Continuous opportunities for career progression

Compensation is based on experience.

Please send cover letter and CV to careers@travelive.com.

Only applications submitted in English will be considered.

Travelive is an equal opportunity employer.

Apply Now