Administrative Assistant

Travelive is a collection of trusted destination management companies (DMCs) specializing in unique travel experiences tailored to individual clients. Our destination specialties include Greece, Italy, Croatia, Switzerland, Spain, Portugal, Morocco, Egypt, and Turkey.

With offices in the US and across destinations, our dedicated teams led by Country Managers offer the benefits of working with a US company while also providing in-depth local knowledge, support, and a complete solution from 4* to ultraluxe.

We are looking to expand our team in our Voula office in Athens, Greece, and are seeking a highly organized and efficient Administrative Assistant to support our accounting and support departments. The ideal candidate will be responsible for handling a variety of administrative and clerical tasks to ensure the smooth operation of our processes. This is a full-time office position, requiring excellent attention to detail and strong organizational skills.

Responsibilities:

Maintain supplier, client, partner, and product databases.
Assist in reviewing, analyzing, and recording client and supplier invoices and expenses
Support with the processing of accounts payable
Work closely with the Director of Accounting, other team members, and cross-departments to prioritize business and information needs
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Handling phone calls and email correspondence with clients and collaborators
Filing, mailing, and other duties, as needed
Overseeing client itineraries and documents and ensuring prompt delivery
Liaise with other departments effectively & efficiently

Qualified applicants should have:

Bachelor’s degree
Native or near-native level of English (written and spoken)
2+ years prior experience preferred
MS Office fluency
Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
Ability to multitask and sound problem-solving skills

Additional Skills:

Impeccable attention to detail
Must be team oriented, extremely motivated, and able to work independently
Ability to operate in a fast-paced environment and work under pressure
Strong organizational skills and the ability to set priorities and meet deadlines
Male candidates must have fulfilled their military obligations.

Travelive Offers:

A unique opportunity to grow within one of the leading Destination Management Companies in the travel industry.
Competitive salary.
Friendly and professional working environment.
An international and diverse work atmosphere
Continuous opportunities for career progression

Compensation based on experience.

Please send a cover letter and CV to to careers@travelive.com.

Only applications submitted in English will be considered.

Travelive is an equal opportunity employer.

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